Event management

return management insertion to face Management take management is a continuous process that revolves round the utilization of project management practices, in the creation and programming of emergences such(prenominal) as conferences, seminars, festivals and business exhibitions (Polivka 1996). It involves the planning, monitoring and controlling of activities and resources that would be used, as an caseful evolves from a preliminary concept into an active and operational implementation. The process of issuance management involves studying the purpose of the causa, identifying the prospective head reference, organizeing a fit event concept, planning and coordinating the logistics and finally executing the proposed event (Renton 1994 Passingham 1995). It is eventful to note that event management continues even after(prenominal) the performance of the certain event. Post-event analysis is necessary to gauge the ultimate success or bereavement of an event.Event Report H IV/acquired immune deficiency syndrome sentiency DayIntroductionSince the disco genuinely of HIV/AIDS at the end of the 20th Century, cases of vernal infections piss been on the rise in alarming rates, particularly in African and Asian countries (Petersen 2006 David 2009). This is in spite of educational and ken campaigns, by both governmental and other non-governmental organizations (NGOS). The fact that more peck have easy access to averation regarding the pandemic has not changed HIV preponderance in most countries. It is becoming clearer that the spread of the HIV virus mogul be due to other reasons and not due to a pretermit of behavioral change or mere ignorance. HIV/AIDS awareness days have been used to try to educate the population and determine possible factors for the rising infection rates.It is fast becoming reality that most of the methods used to educate the population might be ineffective in the fight against HIV/AIDS. M all events are held every year labori ous to address this pandemic. According to Rockstroh et al. (2008), while some events might help in reducing infections, others end failing. This indicates that the organizational methodology plays a key contri unlession in determining their overall success of events.Main Purpose of EventThe main purpose of this HIV/AIDS awareness day was to inform and educate the community on several topics related to HIV/AIDS. scorn the fact that most people know of HIV/AIDS, many myths and misconceptions round the virus persist. People still believe in these myths and uphold the misconceptions close to the virus. The purpose of the event was to clarify and remove these myths and misconceptions, finished the education of the station population on the facts somewhat the disease.Scope of the EventTarget consultationAccording to Danta and Dusheiko (2008), in this era of HIV/AIDS, awareness and education or so the virus deserves a national audience, if not an International one. However, the target audience in this event was the local anaesthetic community in Darling which is a rural town in S push throughh Africa. The age range was surrounded by the ages of 15 years to 35 years, as this age group is the thrash affected by the pandemic. Nevertheless, older people were allowed to front the event, as it was a public happening of global importance. The main reason for having a lesser target audience was due to two factors. Firstly, it is easier to convey a center to a smaller group of people without distorting the information. Moreover, it is overly easier to involve a small target audience in an events activities, as it is financially possible (Cotterell 1994 Goroll et al. 2000). estimate (1) VenueThe event takes place in a supplemental shoal in Darling which is a small town in South Africa to delver a specific message to local and international youth. The school is not just a place to learn but it is as well as a place to educate. TimeThe end of the school year is a suitable clip for this event in order to direct youth from different negative situations that they may experience at this period of time to productive experiences involving responsibilities and exciting social and educational event (Srevent, 2010). Figure (3) nucleotideThe main theme of the event is the cake and treatment of HIV/AIDS. The catchword is listen, you may get it to educate youth that they may be septic by HIV/Aids if they do not follow the honest medical practice.Feasibility of the EventSince HIV/AIDS being a global pandemic, the event acquire financial support from the Government, (NGOS) international donors and local organizations. The physical resources required included tents, music sound equipment and a surgery stage among many others. Most of the support personnel were volunteers and local youth. repayable to massive support from organizations, the miscellaneous costs were easily achieved.Format of EventThis HIV/AIDS awareness day took a paradigm atic pouch from the norm, as it addressed the matters at hand using a very different style. Most events that address HIV/AIDS events are a great deal education oriented, whereby attendees are literally taught in classes or discussion groups about HIV/AIDS. This event incorporated the appeal of sports, music and other pleasure activities to teach the audience and particularly youth on how to protect themselves from infection. Figure (5, 6, 7)How did Event Address the ThemeThe main theme of the event was the prevention and treatment of HIV/AIDS. The event started with a keynote speech from health experts and local officials. This was followed by some inspirational music from invited artists. In accession to entertaining the audience, the artists ensured that the songs they were performing were informative and relating to the theme of the event. Musical performances where interchanged with con dramas and skits about HIV/AIDS. The most interesting thing was that some of these musi cals and skits were vie out in the local dialect and thus grabbing the full attention of the audience. non only were these plays informative, but also captivating and interesting.The performances were followed by mini-competitions including soccer contests, short races and fun games for the infantileer age groups. The teams participating were drawn from the local population. all(prenominal) of the sports uniforms they wearing conveyed a different message about the dangers of HIV/AIDS. dependable before the winning teams were feted, a soccer ball was inserted inside a condom, just to illustrate how elastic condoms can be, much to the amusement of the young audience.The speeches were deliberately short, to efficiently capture the attention of the audience. Appleby (2002) argues that, research shows that young people do not like long speeches and formalities. at that placefore, the event organizers ensured that keynote speakers were short and precise while focusing on the main m essage. on that point was a question and answer session, whereby participants had the notice to ask their queries. All the questions were answered satisfactorily by the team of doctors who were invited to the event.The audience also got a chance to be well-tried for HIV, free of charge. The team of professional counselors ensured that participants underwent voluntary counseling sessions before and after testing. The fact that the tests were free got a huge response from the audience. The tests were confidential and those who tried positive probably received references on where they could start receiving treatment.The coordination of the event was superb. There were no conflicts in the delegation of duties. Every person had his or her office to play, as the event activities were being executed. In addition, there were no hitches or time delays indicating the high level of planning and preparation. The event manager essential have put in.Event ClosureAt the closure of the event, participants received freebies such as T-shirts, umbrellas, utensils and caps branded with anti-Aids messages. For those who did not understand the message through the speeches, they surely got it through the branded items. In addition to the free items, informational pamphlets were tending(p) out to the participants. This will certainly ensure that those who did not get the chance to attend the event can still learn about the virus through from the informational pamphlets.ConclusionThe superb organization of this HIV/Aids Awareness day is a clear indication that creative thought process plays a key role in determining the ultimate success of an event. There are so many HIV/AIDS awareness events these days, but most of them employ existing concepts thus, leading to poor attendance. Creative thinking is the mental process that involves the discovery of new and brilliant ideas. It is the ability to invent new ideas by combining, changing or reapplying existing ideas. In event manag ement, creative thinking assists event managers and organizers to identify ideas that could capture the attention of their target audience in a captivating way. In this case, the HIV/AIDS awareness event incorporated brilliant ideas such as unobjectionable activities, music, skits, fun games and other competitions. Since it was a youth event, these ideas were irresistible to the target audience, and played a key role in the general success of the event. The participants were not only educated about HIV/AIDS, but also got a chance to enjoy and entertain themselves. The planning and preparation of the event was evenly superb. An event coordinator was responsible for identifying event tasks and delegating duties to the team members. This ensured that the chances of responsibility conflicts arising were minimal. The estimations were also realistic, the time intervals between event activities were manageable enough to ensure that no activity was rushed or delayed.Event management goes beyond the execution of the actual event. An event is said to be successful, if it is executed and completed indoors the allocated time, the budgeted costs and the specified levels. Changes to the scope should be minimal and the event should meet the required qualities and standards. Technical hitches are sometimes allowed, as they are much unforeseen. In this HIV/AIDS awareness event, the manager surpassed the minimum event goals, by ensuring that the targeted audience who did not get a chance to attend the meeting still received information about HIV/AIDS, from the pamphlets. In addition, the event ran smoothly without any time delays, changes to the program or any other impediments. As a result, the event was considered a success.